- “we” or “M4RD” means Medics 4 Rare Diseases;
- “you” means any person(s) about whom we collect non-personal and/or personal information
OUR PRIVACY PRINCIPLES
M4RD collects data for the following reasons:
- To allow us to engage with our members, stakeholders and the wider rare disease community with information and updates regarding services from M4RD.
- For administrative purposes, allowing interaction with the M4RD team.
- To understand the impact of our projects. This allows us to improve our services and subsequently the lives of people living with rare diseases.
- To share information and updates that further our charitable purposes.
- To raise awareness of M4RD, our events and activities.
We aim to contact you only with information that you have asked for, either by consenting to be part of our mailing lists, or by signing up for a specific project. In the latter case we will only contact you within the life of that project without your specific consent to do otherwise. You can opt out of receiving information at any time.
We will only collect data from you that is needed to deliver our work and aim to keep that data for a limited period.
We will never sell your data to a third-party organisation, and never share your information for marketing purposes. We will only pass it on to a third-party organisation where it is necessary to deliver our work (for example providing an event venue with a list of attendees). We will make it clear when we need to do this.
M4RD will take all reasonable care to protect your personal information through secure working practices and processes. In line with the GDPR we will provide you with a summary of information we hold about you upon request and will remove your information from our records upon request if we are not legally required to hold it.
DEVICE INFORMATION WE COLLECT FROM WWW.M4RD.ORG
When you visit the website, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the website, we collect information about the individual web pages or content that you view, what websites or search terms referred you to the website, and information about how you interact with the website. We refer to this automatically-collected information as “Device Information”.
The website is powered by WordPress.
HOW WE COLLECT DEVICE INFORMATION
‘Cookies’ are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies click here.
‘Log files’ track actions occurring on the website, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
‘Web beacons’, ‘tags’, and ‘pixels’ are electronic files used to record information about how you browse the website.
OTHER WAYS WE COLLECT YOUR INFORMATION
- To enable you to have a secure user account that you can revisit over time.
- To enable the M4RD team to know who is using the platform in order to track its use and improve on this service.
You can update your preferences on Rare Disease 101 by logging on and clicking on your account name. If you would like help to do this or to delete your account please contact us on firstname.lastname@example.org so that we can arrange this.
In the event that M4RD reimburses expenses for an individual attending or assisting with an event or project, we will collect personal information to process such payments. We will securely store this information in order to meet the needs of our accounting processes.
We hold personal information about our staff, trustees and volunteers, including recent job and volunteer applications.
WHAT HAPPENS TO YOUR PERSONAL INFORMATION WHEN YOU CONTACT US?
STORING YOUR PERSONAL INFORMATION
HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?
We only keep your personal information for as long as necessary. We will also permanently delete your data if requested by yourself. You can request what data we have stored about you and to have it amended or deleted by contacting us using the details at the bottom of this page.
HOW DO WE USE YOUR PERSONAL INFORMATION?
When in line with the preferences you have shared with us, we use your information to provide you with information or advertising relating to rare disease events, resources and opportunities. Our e-newsletter is sent to all those who have opted in to receive it. We may also contact you individually in order to highlight some specific opportunities in your particular area or we think will be of particular interest to you.
We use the Device Information that we collect to help us screen for potential risk and fraud (in particular, your IP address), and more generally to improve and optimise our website (for example, by generating analytics about how our users browse and interact with the Site, and to assess the success of our marketing and advertising campaigns).
SHARING YOUR PERSONAL INFORMATION
Device Information is shared with Google Analytics to help us understand how our visitors use the website. You can read more about how Google uses your personal information here. You can also opt-out of Google Analytics by following this guidance from Google.
We would love medical students and doctors in training to connect with each other in order to spread the word about what we’re doing and the relevance of rare diseases in the medical world. To do this we may occasionally make links between our members. We will not pass on your personal information to anyone for this purpose without requesting your permission first.
Finally, we may also share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.
DO NOT TRACK
Please note that we do not alter our Site’s data collection and use practices when we see a Do Not Track signal from your browser.
ACCESSING YOUR PERSONAL INFORMATION STORED BY M4RD
If you would like to know what personal information we hold about you and to ask that your personal information be corrected, updated, or deleted please contact us through our Contact Page.
We will then provide you with the following information:
- What personal information is stored
- The purposes for which your data is being processed
- Who has access to your data
Additionally, if you are a European resident we note that we are processing your information in order to fulfil contracts we might have with you, or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information will be transferred outside of Europe, including to Canada and the United States.
For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail, using the contact page or by post using the details provided below:
℅ Analogue Wonderland, Unit 32 Basepoint, Cressex Enterprise Centre, Lincoln Road, High Wycombe, Buckinghamshire, HP12 3RL